5 Ways to Automate and Streamline Administrative Processes and Workflows for Your Dermatology Practice with Dermato

‍If you’re reading this, your day is probably filled with administrative tasks. You may not even see patients much these days. On top of the usual tasks like scheduling appointments, inputting and updating patient information, insurance verification, document storage…the list goes on. If you operate a small practice or have a large team but little space, you might find it challenging to get everything done in a day. Fortunately, there are new digital solutions that can help streamline your administrative workflow. In today’s article we will look at the top 5 ways to streamline your derma practice and reduce admin time by automating processes and workflows using software like Dermato.

Before we go into that, let’s see what Dermato is all about

Dermato is a cutting-edge software tool that helps dermatologists perform their practice more efficiently. By automating the tasks of routine patient care, Dermato can help dermatologists save time and money. This can improve the quality of their work, and make it easier for patients to get the care they need.

Track Patient Data

One of the most important features of any practice management system is tracking data. You’ll want to be able to track the following: Patient visits, insurance, demographic data, income data, payment history, and treatment plan. A reliable software will allow you to automatically track all of these as soon as a patient is added to your practice. It should be able to track data across multiple locations, team members, and devices. This will help you to centralize data and provide complete transparency across your team. You should be able to easily track appointments, payments, and documents. This will help you identify where the breakdowns are in your workflow. You may also be able to use this data to generate reports and track marketing efforts.

Automated Scheduling

An automated scheduling feature can save you and your staff hours of time. You shouldn’t have to manually create appointments for patients. This is an administrative task that takes away from time spent on patient care. An automated scheduler should allow you to define your business rules. For instance, you should be able to set your practice’s open hours. You should be able to set how far in advance appointments should be scheduled. You should be able to set individual preferences for staff members. You should be able to easily create recurring appointments for things like annual checkups, bi-annual examinations, or allergy shots. You should be able to create custom rules for special events like weddings, sporting events, and conferences.

Automated Electronic Health Record (EHR) Information Import

If your practice is paperless and you have implemented an EHR, you should have an automated system for importing patient data. Ideally, you will be able to import patient demographic data such as name, address, and phone number, as well as insurance information. This will help you eliminate the chance of human error. It will also help you reduce the amount of time it takes to on-board a new patient. You can also use the information to create standardized reports and generate analytics. You should be able to easily create matching rules. For instance, if a patient provides an address, you should be able to map that address to a standardized address. You should be able to easily import a patient’s immunization records from their previous provider. You should be able to easily import medical records from other systems (e.g. EMR).

Define Tasks for Staff to Automate

If you have tasks that are repetitive and non-value-added, you should consider defining those tasks for staff members. For instance, if you find that you rely on the same three or four forms for every patient visit, you should consider automating these tasks. You should be able to easily create tasks that can be assigned to staff members. Ideally, you will be able to assign these tasks to specific staff members. You should be able to easily create recurring tasks such as bi-annual appointments. You should be able to easily track progress on tasks and review progress on tasks throughout the day. This will help you identify where the breakdowns are in your workflow. You should be able to easily send messages to staff members regarding the progress of their tasks. This will help you know when a task is complete and provide transparency to your team.

Streamline Billing and Collections Processes

If you are using an automated practice management system, you should be able to streamline your billing and collections processes. Ideally, you will be able to automatically create bills and send them to patients. You should be able to easily create a customized bill for each patient. Ideally, you will be able to send the bills electronically. You should be able to easily collect payment from patients. You should be able to easily send the patient reminders. You should be able to create custom rules for when patients should be sent collections notices. You should be able to easily send collections notices electronically.

Final Words

In today’s article, we looked at the top 5 ways to streamline your derma practice and reduce admin time by automating processes and workflows using software like Dermato. You should be able to track patient data, track appointment scheduling, and automatically import EHR information to cut down on administrative time. You can also define tasks for staff members to help eliminate repetitive tasks and provide transparency to the team. Finally, you can streamline your billing and collections processes to make it easier on patients and help prevent late payments.